Special Project Coordinator

Description

Special Projects Coordinator
Directly supports the CEO in developing new business opportunities and bringing them to fruition.
4 weeks with potential extension. Immediate start

About Atlantic
Atlantic Studios is a multi-award-winning content and experience studio working across documentary production, immersive technology, and specialist content creation. The work is varied, high-profile, and frequently at the cutting edge of what’s possible with immersive and digital technology.

Key Skills & Responsibilities
Commercial Pipeline & Development
• Track and manage all commercial opportunities generated by the CEO -- ensuring the pipeline is accurate, up to date, and visible
• Help to keep prospect conversations warm between senior touchpoints -- follow up after meetings, maintain regular contact, and ensure Atlantic stays front of mind
CEO Support & Meeting Management
• Prepare the CEO for prospect and client meetings -- researching attendees, preparing briefing notes, and ensuring he walks in fully prepared
• Prepare PowerPoint presentations
• Attend key meetings alongside the CEO, take detailed notes, and distribute clear actions with owners and deadlines
• Be prepared to travel internationally
• Follow up on meeting actions -- chasing delivery internally and externally
• Act as a professional first point of contact for prospects engaging with the CEO’s office
Briefing & Internal Coordination
• Write detailed, high-quality briefs that can be used by production and specialist teams to respond efficiently and accurately to client requirements
• Coordinate across production, technology, and specialist teams for pitches, proposals, and research -- assembling the right people and materials to respond to opportunities
Relationship Management
• Help manage the day-to-day relationship with prospects and active clients, with the CEO
• Help build trusted relationships with clients and other stakeholders
• Communicate clearly and promptly with clients following meetings -- ensuring they feel informed, valued, and confident in Atlantic’s responsiveness
• Learn to conduct demos of Atlantic’s immersive content (VR, AR, MR) to clients and at events when required (training to be given)
• Travel to meetings, events, and presentations as needed
Reporting & Commercial Operations
• Provide a structured weekly pipeline update to the CEO -- covering project status, activity, next steps, and any risks or blockers
• Maintain accurate and up-to-date records of all client communications, meeting notes, and any other documentation
• Produce monthly summaries of pipeline activity, conversion progress, and prospect development for the senior team
Desirable
• Experience in creative, production, technology, or media industries -- or a genuine enthusiasm for working in a creative environment
• Familiarity with film, tv, digital content and immersive technologies (VR, AR, MR)
• Experience with VIPs
• Organised, calm with attention to detail with ability to contribute editorially and creatively

Company Name

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Duration

Intially 4 week with potential to extend

Location

Hammersmith, London. Office based.

Posted on

20th May 2026

Apply by

3rd Jun 2026