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Executive Assistant

  • Description

    Award winning international distributor is seeking an experienced Administrator/Personal Assistant to join their NY team. This is a new position in the team and will play a central part as the company continues to grow. It is primarily an administrative role and the successful candidate will be tasked with ensuring that all of the departmental administrative processes run smoothly and information is kept completely up to date at all times. Role includes:

    • Day to day support for the EVP, and two SVP’s including schedule management, coordinating travel, fielding calls where required;
    • Administrative support for EVP and two SVP’s to include co-ordination of external meetings, trips and expenses as required;
    • Responsible for maintaining calendars including scheduling and managing meetings, coordinating across third party clients and different departments and time zones;
    • Managing and preparing expense reports as well as coordinating travel and conference arrangements, including international travel;
    • Responsible for preparing for international markets and where relevant setting up and organizing events in NY; including client dinners, screenings or any related client related entertainment;
    • Supporting our producers when traveling to NY as well as senior management team, when in NY;
    • Handle and resolve all ad hoc office management queries as well as liaise with the IT help desk where needed;
    • Providing administrative support by registering all new clients on the company’s website;
    • Any other ad hoc duties requested by the sales team.

    Applicants must be self-starters and entrepreneurial. The role requires a hand on, energetic and proactive approach, as well as someone who works independently as well as within a team environment. Ideal candidate must demonstrate;

    • 2-3 years administration/assistant experience;
    • Proficient in MS Office Suite (Excel, PowerPoint, Word, Outlook), including ability to create formulas, pivot tables, and perform extensive data entry;
    • Excellent written and interpersonal communication skills; ability to work and communicate with all levels of the organization and senior management;
    • Exceptional organizational skills, meticulous attention to detail, and very strong multitasking abilities;
    • Demonstrated ability to maintain discretion and handle/manage highly confidential information;
    • Proven time management skills with ability to prioritize and handle multiple tasks and work in a fast-paced environment;
    • Ability to work flexibly to accommodate different time zones as and when needed;
    • A second language would be a benefit but not essential.

  • Company Name

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  • Network / Platform

    All3Media

  • Duration

    18-24 Months

  • Location

    NY Will accept applications from candidates who need to relocate

  • Salary

    60K Annual

  • Posted on

    11th Sep 2019

  • Apply by

    15th Oct 2019

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